College of Forestry Outreach Education Presents

Steps to Submit your Presentation and/or Poster for Publication on the web site:

Thank you for your participation in the March 4-6 Silviculture Options for Sustainable Management of Pacific Northwest Forest Symposium and Poster Session. Your symposium presentation will reach many of your colleagues and interested others. Publishing it on the web will enable your work to go out to a wide audience and will greatly enhance public knowledge of sustainable silvicultural strategies.

Following a few simple steps in preparing your presentation or poster will help us present your work on the web most effectively. Below, we've provided the names and phone numbers of people at the College of Forestry who can answer any questions you may have in preparing your materials.

1. CHECK COPYRIGHT STATUS
Before you begin please check your presentation for copyrighted material. If you have borrowed graphs, charts, or maps from a published source, you probably need to get written permission to reproduce it on this web page.

However, this is less work than you probably think. For example, you don't need permission to reproduce text or figures published by the federal government. This covers all documents published by the Forest Service, the BLM, and all other federal agencies. Material published in scientific journals usually carries a copyright, and you need to ask permission to reproduce it. Usually you send a letter or e-mail identifying the material you want to reproduce and asking permission to use it. Permission is almost always granted.

You'll need to send us copies of your permission letters or e-mails along with your presentation materials. If you have any questions about copyright, please call OSU Forestry Communications at 541-737-4271.

2. PREPARE YOUR POWERPOINT PRESENTATION (For speaker presentation only.)
Open the PowerPoint file on your computer and be sure that all settings are the way you want them. If you'd like to include your speaker notes in the file (even if you didn't have them in the file for the presentation), click on the Notes panel and type or copy your notes there.

If you'd like to see how your presentation will look on the web, click Web Page Preview on the File menu.

If the Speaker Notes are not displayed, use File ¦Save as Web Page. Click Publish and be sure the box labeled Speaker Notes is checked. This will ensure that any speaker notes you have entered into your PowerPoint file will be displayed when the file is published on the web.

Save the file as a presentation and give it a filename that combines your last name and the topic of your presentation. For example, "brown.oaksavanna." Saving it as a presentation will give it the automatic extension ".ppt."

3. COMPOSE AN ABSTRACT
Now, using your word processor, compose a one-paragraph abstract of your presentation and three or four keywords. The abstract and keywords will enable readers to find your presentation in a site search, so make them as meaningful and as complete as possible. Your abstract should contain key facts about the content of your presentation or poster. For example, don't say, "In this presentation we discuss what trees are made of," but rather, "We demonstrate that trees are made of wood."

Type the abstract single-spaced, flush left, in 12-point Courier font, in MSWord or Word Perfect. Please follow this format:

Title, lowercase with important words capitalized
[double carriage return]
Author, author, author, with first name first
[double carriage return]
Body of abstract
[double carriage return]
Keywords, uncapitalized: [keyword 1, keyword 2, keyword 3, keyword 4]

For example:
Management of Oak Savannas

Lucy Brown

The oak savanna that now exists in the Willamette Valley is a remnant of a much larger system that etc. etc. etc.

Keywords: oak, savanna, hardwood, valley

Save the abstract as an MSWord file or a Word Perfect file. Give it the same filename as the PowerPoint presentation.

Example: "brown.oaksavanna"

The similar filenames will help us match the right presentations with the right abstracts.

4. COMPOSE A BIOGRAPHICAL SKETCH (For speaker presentation only.)
1. Compose a one-paragraph biographical sketch of yourself in Word or WordPerfect. Type it in single-spaced, flush left, in 12-point Courier font.

For example:
Lucy Brown is an associate professor in the Department of Forest Science at Oregon State University where she teaches coursework in forestry-wildlife interactions. Dr. Brown received her B.S. in wildlife science at Oregon State University, her M.S. in biology at Southern Oregon State College, and her Ph.D. in ecology and evolutionary biology at the University of Washington. Her research interests include the influence of forest management on wildlife populations, the influence of spatial scale on habitat selection, and the ecology and management of amphibians.

Save the biographical sketch with the same name as your PPT presentation, but adding the tag "bio." For example, "brown.oaksavannabio."

5. INCLUDE A PICTURE (For speaker presentation only.)
If you have a scanned head-and-shoulders photo of yourself, save it under your last name and send it along with the other files according to the instructions below. If you have a print photo, send it in the mail according to the instructions below.

6. PREPARE YOUR POSTER
1. For best quality we prefer that you prepare your poster in PowerPoint and save it as a JPG file. Give it a name that combines your name, the topic of your poster, and the extension .jpg. For example, "brown.oaksavanna.jpg."

7. SUBMIT YOUR FILES
There are two ways to submit your files:

1. You can put your files in our FTP location. Here's how:

In your Web browser, go to the URL: ftp://ftp.fsl.orst.edu/pub/silvoptions (please note: that's ftp://, NOT http://). Once you are at the FTP location:

If you're using Netscape:
Choose File ¦ Upload File from the menu bar.
Browse to find your PowerPoint, word processor, and photo (if any) files to upload (change the Files of Type to be All Files).
Click Open to upload your files.

If you're using Internet Explorer:

Leave the browser window open at the FTP site.
Open a My Computer window (or right-click My Computer and choose Explore).
Browse to the location of your PowerPoint and word processor files.
Click on the files and drag and drop them onto your Internet Explorer browser. You'll get a little "+" sign by your mouse printer, indicating that it's all right to drop the file onto the browser window.

OR

2. You can copy your files onto a CD or a ZIP disk and mail it to Nathalie Gitt at the College of Forestry Outreach Education Office, Oregon State University, 202 Peavy Hall, Corvallis, OR 97331-5707. If you didn't include your picture in your e-files, please include the print photo if you have one.

FINALLY, however you are sending your files--

Please make photocopies of copyright permission letters for all copyrighted material. Send them to the above address with a cover note giving your name, the title of your presentation, and which material the letters are referring to.

If you have any trouble following the instructions below, please e-mail Nathalie Gitt, at the OSU College of Forestry Outreach Education Office: Nathalie.Gitt@orst.edu. Or call (541) 737-4279.

We appreciate very much your attention to these instructions. We believe they will help get your important information to interested people. _______________________________________________________________________________________
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